Monday, August 17, 2026

The Earn-Out Tax Trap: What Every Founder Must Know Before Signing the SPA

By CA Surekha S Ahuja

 “The real value of an exit is not the headline price. It is what the seller can legally secure and ultimately retain after tax, costs and risk.”

When a business is sold, the entire consideration may not be payable upfront. A buyer may agree to pay ₹80 crore at closing plus up to ₹20 crore if the business achieves specified future targets.

That additional contingent consideration is an earn-out.

It helps bridge a valuation gap, but creates the most important question:

When does the earn-out become taxable

Is it taxable when the shares are sold, when the right becomes enforceable, when the performance condition is achieved, or when the money is received?

And a second question can be equally important:  Is the payment genuinely for the shares, or is it compensation for the founder's future services?

The answer can affect timing, tax character, withholding, liquidity and ultimately the founder's net exit value.

Earn-Out Is Not the Same as Deferred Consideration

StructureWhat it meansMain concern
Fixed considerationAmount agreed for the sharesCapital-gains taxation
Deferred considerationAgreed amount, payment postponedAccrual and timing
Escrow / holdbackConsideration retained for specified risksRelease and tax treatment
Earn-outAdditional amount dependent on future conditionsAccrual, characterisation and taxability

The critical question is: At closing, does the seller have an enforceable right to the money, or only a possibility of receiving it?

When Does the Earn-Out Become Taxable

Consider: 2026: Shares sold for ₹80 crore + up to ₹20 crore earn-out.

2029: EBITDA target achieved and ₹15 crore becomes payable.

The issue is whether the ₹15 crore: accrued in 2026, or

arose only when the contingency was satisfied in 2029.

Indian jurisprudence requires caution. In Hemal Raju Shete, the Bombay High Court recognised the importance of the contingency and did not treat the maximum possible future amount as automatically accrued merely because it was mentioned in the agreement.

In Ajay Guliya, the Delhi High Court adopted a different approach in the context of deferred/contingent consideration and the capital-gains provisions.

Therefore:  It is unsafe to say that every earn-out is taxable only on receipt — or that every earn-out is automatically taxable in the year of sale.

The contractual right, contingency and statutory framework must be examined together.

Under the Income-tax Act, 2025, capital gains continue to be linked to the year of transfer and the consideration received or accruing from the transfer. The Act also contains specific rules dealing with situations where consideration is not ascertainable or cannot be determined. The precise application to an earn-out is therefore transaction-specific.

The Earn-Out May Also Become a Salary Problem

Suppose:  ₹80 crore is paid for shares.

Another ₹20 crore is payable if EBITDA reaches the target.  But the founder loses the ₹20 crore if he leaves employment.

The question becomes: Is the ₹20 crore really consideration for the shares, or is it remuneration for continuing services?

Factors requiring attention include: 

  • whether payment depends on the founder personally;
  • forfeiture on resignation;
  • continuing employment;
  • separate salary or consultancy arrangements;
  • business performance versus individual performance;
  • whether the payment resembles a retention or performance bonus.

Golden rule - The SPA label does not determine the tax character. Substance, rights and documentation must be consistent.

The Best Tax-Planning Strategy: Reduce Unnecessary Contingency

The objective should not be to artificially label an earn-out as capital consideration.

The better approach is to ask: How much of the valuation genuinely needs to remain contingent?

Suppose the buyer agrees to a maximum value of ₹100 crore.

Less secure :  ₹80 crore fixed + ₹20 crore earn-out

Better :  ₹90 crore fixed + ₹5 crore guaranteed deferred consideration + ₹5 crore genuine earn-out

Now only ₹5 crore remains genuinely exposed to future performance.

If the buyer's concern is only cash flow:

Consider: ₹90 crore fixed + ₹10 crore deferred consideration  rather than creating a ₹10 crore performance contingency.

If the buyer's problem is funding, solve funding — do not transfer unnecessary performance risk to the seller.

If an Earn-Out Is Necessary, Make It More Secure
RiskBetter structuring
Entire amount contingentFixed consideration + guaranteed floor
All-or-nothing targetSliding-scale earn-out
Vague performance conditionObjective measurable formula
Buyer controls EBITDAAgreed accounting principles and verification
Buyer can frustrate targetAnti-manipulation protections
Buyer sells businessChange-of-control protection
Founder leavesClearly defined termination treatment
Buyer alone calculatesIndependent verification / dispute mechanism

For example, instead of:  EBITDA below ₹100 crore = ₹0

₹100 crore+ = ₹20 crore

consider a graduated formula where partial achievement produces partial consideration.

The seller should accept genuine business-performance risk — not avoidable buyer-control risk.

Protect the Earn-Out in the SPA

The earn-out clause should clearly define: EBITDA / revenue methodology, accounting policies,  extraordinary items, related-party charges, group allocations, acquisitions and disposals, business restructuring, calculation and certification, information rights, independent determination, dispute resolution, change of control, termination / resignation

The purpose is simple:

The buyer should retain operational freedom, but should not be able to manipulate the measurement mechanism to defeat the seller's agreed entitlement.

Multiple Founders Need Separate Tax Models

Four founders may sell under one SPA but have different tax outcomes. One may be a resident individual, another a company, another a non-resident and another may continue as CEO.

Therefore: One transaction does not mean one tax calculation.

Before signing, calculate for every seller

Exit calculationAmount
Fixed consideration₹X
Guaranteed deferred consideration₹X
Minimum earn-out₹X
Maximum earn-out₹X
Potential tax₹X
Withholding₹X
Tax reserve₹X
Transaction costs₹X
Net minimum exit value₹X
Net expected exit value₹X
Net maximum exit value₹X

Model the outcome at:

0% | 50% | 100% earn-out

This is far more meaningful than simply saying: “The business was sold for ₹100 crore.”

The Founder’s Pre-Signing Checklist

Before signing the SPA, every seller should know:

Economics

  • What is fixed?
  • What is guaranteed?
  • What is contingent?
  • What is realistically achievable?

Tax

  • When could each amount become taxable?
  • Could any amount be characterised as salary?
  • What withholding may apply?
  • How much should be reserved?

Contract

  • Who controls the earn-out calculation?
  • Is the formula objective?
  • What happens if the founder leaves?
  • What happens if the buyer sells the business?
  • Can the buyer's actions reduce the earn-out?

Net Exit

  • What do I retain if the earn-out is zero?
  • What do I retain at 50%?
  • What do I retain at 100%?

The Real Objective Is Not “Zero Tax”

The right question is not:  “How do I avoid tax on the earn-out?”

It is: “How do I maximise secure, post-tax value while ensuring the tax treatment reflects the genuine commercial substance of the transaction?”

That means:  i) more genuine fixed consideration less unnecessary contingency 

a guaranteed minimum where commercially justified

ii) objective earn-out mechanics and protection from buyer-controlled events

iii) clear separation of genuine service compensation & seller-wise tax modelling

and a proper tax reserve.

Conclusion: Secure the Value Before You Sign

An earn-out is not simply money payable later.

It can represent: future consideration, future tax, future uncertainty

and future contractual risk.

The Indian judicial position, including Hemal Raju Shete and Ajay Guliya, shows why the taxability of contingent consideration cannot be reduced to a universal “tax on receipt” or “tax on sale” rule.

The founder's objective should therefore be to de-risk the economics before signing:

Make as much consideration fixed or genuinely guaranteed as commercially possible.

Keep only the genuinely uncertain value contingent.

Make the earn-out objective and independently verifiable.

Protect it from buyer-controlled events.

Separate genuine future-service compensation from share consideration.

Calculate each seller's tax and net exit value before signing.

Because ultimately: The best exit is not the one with the highest headline valuation.

It is the one where the founder knows what is certain, what is taxable, what is at risk — and what will actually remain in their hands. 

Plan the tax. Structure the consideration. Protect the earn-out. Calculate the net exit. Then sign.

Professional Caution

Earn-out taxation is highly fact-specific. The result depends on the SPA, enforceability of the right, nature of the contingency, timing, seller status, continuing employment, applicable tax provisions and judicial interpretation. Marren v. Inglis may provide conceptual guidance but is not settled Indian law. Transaction-specific tax, legal, FEMA and SPA advice should be obtained before signing the definitive agreements.

Sunday, August 16, 2026

Crypto Tax in India 2026: 30% Tax, 1% TDS, ITR and New Crypto Reporting Rules

By CA Surekha S Ahuja 

The Complete Practical Guide for Crypto Investors, Traders and VDA Holders

Crypto taxation in India is no longer simply about paying 30% tax on your profit.

For an investor, the compliance trail can now involve 30% VDA tax, 1% TDS, transaction-wise ITR reporting, crypto-to-crypto transfers, exchange and wallet records, and a new information-reporting framework for crypto-asset service providers.

The key message is:  In crypto taxation, the transaction trail is becoming as important as the tax calculation.

30% Tax and 1% TDS Are Two Different Things

Income from transfer of a Virtual Digital Asset is taxable at 30% plus applicable surcharge and cess.

Only the cost of acquisition is deductible. No deduction is allowed for other expenditure or allowance, and VDA losses cannot be set off against other income or carried forward.

Broadly:

Sale consideration – Cost of acquisition = VDA income

Separately, 1% TDS applies to specified VDA transfers, subject to the applicable conditions and thresholds.

ComponentWhat it means
30% taxTax on taxable VDA income
1% TDSTax deducted at source on specified VDA consideration
TDS creditCredit against final tax liability

1% TDS is not the final crypto tax.

For example, if crypto costing ₹5 lakh is transferred for ₹8 lakh, the broad VDA income may be ₹3 lakh, whereas TDS is determined with reference to the applicable consideration, not simply the profit.

TDS Can Apply Even Where There Is a Loss

Suppose:  Cost = ₹10 lakh  Transfer consideration = ₹9 lakh

There is an economic loss of ₹1 lakh. Yet TDS may still apply if the statutory conditions are satisfied.

This illustrates the fundamental difference:

TDS is linked to the transaction. Final tax is linked to taxable income.

Therefore, TDS deducted does not mean that the taxpayer has necessarily earned a profit.

Crypto-to-Crypto Transactions Cannot Be Ignored

Suppose:  Bitcoin → Ethereum  and no INR is received.

The absence of cash does not automatically make the transaction tax-free. The VDA provisions apply to transfers, and Schedule VDA requires detailed, transaction-wise disclosure.

The same principle should be kept in mind for token-to-token exchanges and crypto used as consideration.

No INR received does not automatically mean no tax event.

The exact tax and TDS consequences should, however, be determined from the structure of the transaction.

What Happens When Crypto Moves to Your Own Wallet?

Moving crypto from: Exchange → Own Wallet

does not automatically mean that the asset has been sold.

However, the taxpayer should preserve:

  • Exchange withdrawal statement, Wallet address , Transaction hash
  • Date and quantity,  Evidence connecting the wallet with the taxpayer

The same discipline should be followed when crypto moves back from the wallet to an exchange.

A clean wallet trail can help distinguish an internal movement of one's own asset from an actual disposal.

The Biggest Change: Crypto Is Becoming a Reporting Ecosystem

The major development is not another tax rate. It is the expansion of information reporting.

From calendar years beginning 1 January 2026, qualifying Reporting Crypto-Asset Service Providers are required to maintain and report specified information relating to reportable users and relevant crypto transactions. The framework covers, among other things, acquisitions and disposals against fiat, crypto-to-crypto transactions and specified transfers.

The information chain can increasingly look like: 

Exchange

TDS

Crypto-asset reporting

Banking trail

ITR

The practical message: Crypto activity should no longer be assumed to be invisible simply because it takes place on a digital platform.

Form 167 Is Not an Individual's ITR

This is an important distinction.

Form 167 is the reporting statement for the Reporting Crypto-Asset Service Provider, not a return that every individual crypto investor has to file. Rule 243 requires the reporting statement to be furnished in Form 167 by 31 May of the following calendar year.

For example, reporting for the relevant calendar year 2026 would be due by 31 May 2027.

For the investor, the significance is indirect but important: Relevant transaction information may reach the tax administration independently of what the investor reports in the ITR.

Which Crypto Platforms Come Within the Reporting Framework?

The reporting rules are not limited simply to a platform calling itself an "Indian exchange."

Rule 242 covers specified Reporting Crypto-Asset Service Providers having prescribed Indian connections, including Indian tax residence, Indian incorporation or organisation, legal personality or return-filing obligation in India, management from India, or a regular place of business in India. It also covers relevant transactions through an India-based branch in specified circumstances.

Therefore:  Foreign exchange does not mean foreign tax exemption.

An Indian taxpayer using an overseas platform still needs to examine his or her own Indian tax obligations separately.

ITR Reporting Is Transaction-Wise

Crypto income is not simply a number to be picked from an exchange's annual "profit" statement.

Schedule VDA requires detailed information for each transfer, including:

  • Date of acquisition , Date of transfer,  Head of income
  • Cost of acquisition , Consideration received, Income from transfer

Where a transaction results in a loss, the prescribed Schedule VDA treatment is to report the income from that transaction as nil.

The underlying transaction ledger therefore matters.

A taxpayer should not rely merely on: Net bank withdrawals

or    Exchange headline profit  to determine taxable VDA income.

Crypto Losses Are Particularly Restrictive

The special VDA regime does not provide the normal flexibility available for many other investments.

A VDA loss: 

  • cannot be set off against other income
  • cannot be set off against another VDA's income
  • cannot be carried forward

under Section 115BBH.

Therefore: Bitcoin profit ₹5 lakh,  Ethereum loss ₹3 lakh

does not automatically mean Net taxable VDA income ₹2 lakh.

The special VDA provisions must be applied.

What About Mining, Staking, Airdrops and Crypto Received as Income?

Not every crypto receipt is automatically a capital gain.

Separate analysis may be required for:

Mining | Staking | Airdrops | Salary | Professional fees | Business activity | Rewards | Gifts

The nature of the receipt must first be identified.

Subsequent transfer of the crypto can create a separate tax consequence.

This is why a simple "crypto profit calculator" may not always give the correct tax answer.

The Five-Way Crypto Reconciliation

For a robust tax computation, reconcile:

RecordWhat it establishes
Exchange statementPurchases, sales, swaps and transfers
Wallet recordsMovement of crypto
Bank statementFiat movement
TDS / AISTax deduction and reported information
ITR Schedule VDAFinal tax disclosure

If these records do not broadly reconcile, investigate the difference before filing the return.

What Should Every Crypto Investor Preserve?

At a minimum: Exchange statements , Purchase and sale records, Cost of acquisition, TDS details,

Bank statements,  Wallet addresses, Transaction hashes

Crypto-to-crypto swap records

Mining / staking / airdrop records

Gift documentation, wherever relevant

ITR working papers

Do not wait until ITR filing to reconstruct your crypto history.

Maintain the trail from the date of transaction.

Five Common Crypto Tax Mistakes

1. Thinking 1% TDS is the final tax -  It is not.

2. Calculating tax only on bank withdrawals - The taxable event and the bank movement are not necessarily the same.

3. Ignoring crypto-to-crypto swaps - No INR receipt does not automatically make a transfer irrelevant.

4. Treating every wallet movement as a sale—or assuming every wallet movement can never have tax consequences - The facts and transaction trail matter.

5. Assuming a foreign exchange is outside Indian tax compliance - The platform's reporting status and the investor's own Indian tax liability are separate questions.

What Does This Mean for the Common Investor?

The Indian crypto regime is gradually moving from: "Declare your crypto profit"  to:

"Maintain and reconcile your entire crypto transaction trail."

The tax administration can increasingly receive information through multiple channels, while the taxpayer remains responsible for correctly computing and reporting taxable income.

This makes record keeping, reconciliation and transaction classification as important as the final tax calculation.

The Crypto Tax Compliance Chain

Transaction

TDS where applicable

Exchange and wallet records

Information reporting

Schedule VDA

30% special tax regime

TDS credit / balance tax

Final Takeaway

For an Indian crypto investor, the biggest tax risk in 2026 may not be the 30% tax rate itself.

It may be the mismatch between exchange data, wallet movements, TDS, banking records and VDA disclosures in the ITR.

Track crypto when you trade, not when you file your ITR.

Because: **The ITR is filed once.

The transaction trail is created every day.**

For crypto, documentation is no longer merely bookkeeping. It is part of tax defence.



Tuesday, August 11, 2026

“FREE” Under GST: The FMCG Promotional Schemes That Can Quietly Increase Your Tax Cost

By CA Surekha Ahuja

Free Samples | BOGO | Extra Quantity | Bundles | Gifts | Promotional Assets | Expired Stock

“FREE” is a marketing word. It is not a GST conclusion.

For an FMCG business, “Buy 1 Get 1”, “Buy 2 Get 1”, “20% Extra”, “Free Sample”, “Free Gift” and “Festival Hamper” may all look like promotions.

Under GST, they can have very different consequences.

The real issue is not merely whether GST is payable on the outward movement. It is also:

What happens to the ITC?

CBIC has specifically clarified the treatment of free samples and “Buy One Get One Free” schemes, making the distinction between a genuine free sample and a multi-item supply for a single price particularly important.

The 7-Point GST Decision Matrix

#Promotional schemeGST viewITC impactThe question Tax must answer
1🎁 Free SampleGenerally no outward GST if genuinely without considerationITC blocked u/s 17(5)(h), subject to the applicable factsIs it genuinely a free sample?
2🛒 BOGO / Buy 2 Get 1Not a separate free supply; treat the transaction as a wholeGenerally not a free-sample ITC reversal merely because one item is called “free”What is the single consideration for the transaction?
3📦 Different Products in One OfferComposite vs Mixed Supply analysisDepends on normal ITC eligibilityAre they naturally bundled?
4Extra Quantity FreeExamine whether the extra quantity is part of the same supplyNo automatic 17(5)(h) reversal merely because of “free” wordingIs there actually a separate free supply?
5🎁 Gift / Promotional MerchandiseGenuine gift may not constitute outward supply17(5)(h) ITC riskIs it a gift or a business-related transfer?
6🧊 Fridge / Rack / VisicoolerDepends substantially on whether ownership is transferredDepends on the nature of the transactionWho owns the asset after placement?
7📉 Expired / Destroyed StockNo GST merely because goods are destroyed17(5)(h) ITC blockHas the write-off, destruction and ITC treatment been properly documented?

Section 17(5)(h) specifically covers goods lost, stolen, destroyed, written off or disposed of by way of gift or free samples.

1. FREE SAMPLE: No Output GST Does Not Mean No GST Cost

Suppose a company distributes a product sample free of charge, with no consideration.

Generally, there is no supply under GST, except where Schedule I applies.

But there is a second question:

What happens to the ITC?

Section 17(5)(h) blocks ITC in respect of goods disposed of by way of gift or free samples.

CBIC Circular No. 92/11/2019-GST specifically clarifies that ITC is unavailable to the extent inputs, input services and capital goods are used in relation to gifts or free samples distributed without consideration.

Therefore:  No outward GST ≠ No GST cost.

This is the first trap every FMCG tax team should identify.

2. BOGO: “FREE” Does Not Make It a Free Sample

Consider: Buy 1 Soap, Get 1 Soap Free

or even: Buy Toothpaste, Get Toothbrush Free

CBIC has specifically clarified that a BOGO offer is not an individual supply of one paid item plus one independently supplied free item.

It is, at best, two or more supplies for a single price.

Its taxability therefore depends on whether the arrangement is a composite supply or mixed supply, with Section 8 determining the tax treatment.

The practical distinction

Free Sample

→ No consideration
→ Examine Section 17(5)(h)

BOGO

→ Single promotional consideration
→ Analyse the entire transaction

Do not let the word “FREE” in the advertisement determine the GST treatment.

3. DIFFERENT PRODUCTS: The Highest-Rate Trap

This is where a seemingly attractive promotion can become expensive.

For example:

Shampoo + Conditioner

Soap + Handwash

Biscuits + Beverage

Festival Hamper containing multiple products

The first question is:

Composite Supply or Mixed Supply?

If it is a composite supply, the principal supply determines the rate.

If it is a mixed supply, the highest applicable rate can apply to the entire supply.

Therefore:

Different products do not automatically mean mixed supply.

The statutory tests must be applied to determine whether the products are naturally bundled.

This distinction is specifically recognised in CBIC's clarification on promotional schemes.

4. “20% EXTRA FREE” Is Not Automatically a Free Supply

Consider: 100 ml + 20 ml FREE

The word FREE does not by itself decide the tax treatment.

The real question is:  Is the additional quantity part of the same supply for the same consideration, or is there a separate supply?

This requires looking at the commercial structure, packaging, pricing, invoice and actual transaction together.

The rule:

Never classify a promotion from its advertisement alone.

The economic substance of the transaction must drive the GST analysis.

5. FREE GIFTS: The ITC Cost Often Gets Missed

FMCG companies commonly distribute:

  • T-shirts
  • Caps
  • Bags
  • Watches
  • Gift hampers
  • Promotional merchandise

If goods are genuinely disposed of by way of gift, Section 17(5)(h) becomes critical.

The accounting entry may simply say:

Marketing / Promotion Expense

But accounting nomenclature does not determine GST.

Ask first: Is this a genuine gift? Or is it:

a taxable business transfer / part of a commercial arrangement?

That distinction can materially change the GST treatment.

6. FREE FRIDGE / DISPLAY RACK: Who Owns It?

This is a classic FMCG blind spot.

A beverage company may place a branded refrigerator at a retailer.

But two very different situations can exist:

Returnable

Company retains ownership.

Permanently transferred

Retailer becomes owner.

A permanent transfer of a business asset on which ITC has been availed can fall within Schedule I, making the transaction potentially taxable even without consideration.

Therefore:

For promotional assets, the first question is not “Is it free?”—it is “Who owns it after the promotion?”

That single question can completely change the GST analysis.

7. EXPIRED / DESTROYED STOCK: The Forgotten ITC Leakage

FMCG businesses regularly deal with:

Expiry | Damage | Recall | Obsolescence | Destruction | Write-off

Section 17(5)(h) specifically covers goods lost, stolen, destroyed or written off.

But the practical risk is bigger than the reversal itself.

Can the company prove:

  • what goods were destroyed?
  • which batches were affected?
  • when were they destroyed?
  • who approved the write-off?
  • what ITC was attributable?
  • was the reversal correctly made?

GST records themselves require stock records covering goods lost, stolen, destroyed, written off or disposed of by way of gift or free samples.

Professional point:

A write-off without an audit trail is an invitation to a dispute.

The Ultimate “FREE” Test

Before Marketing launches any promotion, Tax should answer just 6 questions:

1. WHAT?

What exactly is being supplied?

2. CONSIDERATION?

Is there consideration? If yes, what is the customer actually paying for?

3. BUNDLE?

Are multiple products being supplied together?

4. CLASSIFICATION?

Composite supply or mixed supply?

5. ITC?

Does Section 17(5) restrict the credit?

6. OWNERSHIP?

For promotional assets, who owns them after the transaction?

The CFO's 30-Second GST Checklist

FREE SAMPLE

No outward GST → ITC risk

BOGO

Not a free sample → analyse the whole transaction

DIFFERENT PRODUCTS

Composite/Mixed Supply test

EXTRA QUANTITY

Look at the actual supply—not the word “FREE”

GIFT

Section 17(5)(h) check

PROMOTIONAL ASSET

Ownership check

EXPIRED / DESTROYED STOCK

ITC + documentation check

The Real Business Cost

Most marketing teams calculate:

Promotion Cost = Product Cost + Advertising Cost

A CFO should look at:

Tax-Adjusted Promotion Cost

**Commercial Cost

  • Blocked ITC
  • Unrecoverable GST
  • Compliance Cost**

That is the number that should be compared with the incremental contribution generated by the campaign.

A promotion that looks profitable before GST can become far less attractive after its tax cost is recognised.

The One Rule Worth Remembering

FREE is not a GST category.

A free sample, BOGO, extra quantity, gift, mixed-supply hamper and promotional asset can all look similar in a marketing presentation—and yet have very different GST consequences.

So before approving any “FREE” scheme:

SUPPLY → CONSIDERATION → BUNDLING → RATE → ITC → OWNERSHIP

Get these six right, and most promotional GST surprises disappear.

Final Takeaway

The question should never be:

“Is it free?”

It should be:

“What is the legal and economic character of the entire transaction?”

For an FMCG business, promotional design is tax design.

The GST cost should be determined before the campaign is launched—not when the GST return is filed, and certainly not when the notice arrives.

GST Job Work Without Bringing Goods to Your Factory: Can ITC Be Denied

 By CA Surekha S Ahuja

E-Way Bill, Job-Work Documentation & GST Defence for Steel, Garment and Manufacturing Businesses

The goods may not come to your factory. But your evidence must show exactly where they went.

This is a common business model. A steel company purchases coils and sends them directly from the supplier to a slitting job worker.

A garment exporter purchases fabric and sends it directly for dyeing, printing, stitching or embroidery.

It saves freight, handling and storage. But GST scrutiny may ask:

“The invoice is in your name. The goods never entered your premises. Where is the proof of receipt? Where is the e-way bill? Why should ITC be allowed?”

The answer is important because three separate issues are often wrongly mixed together:

ITC eligibility ≠ job-work compliance ≠ e-way-bill compliance

1. THE LAW IN ONE VIEW
ProvisionKey principle
Section 16(2)(b)Receipt of goods is an ITC condition; the law recognises delivery to another person on the recipient's direction
Section 19(2)ITC on inputs sent directly to a job worker without first coming to the principal's premises is expressly recognised
Section 143Provides the statutory job-work framework and responsibility of the principal
Rule 45Job-work goods move under the principal's challan, including direct dispatch to the job worker
Rule 138E-way-bill requirements apply independently; inter-State principal-to-job-worker movement has specific requirements

Therefore: No physical receipt at the principal's factory does not, by itself, destroy ITC.

But:  Direct job-work movement does not mean “no documentation” or “no EWB”.

2. THE REAL PAIN POINT — WHEN EWB BECOMES A “BOGUS PURCHASE” ALLEGATION

Case Study — Steel

ABC Steel purchases:  100 MT steel coils — ₹2 crore + GST

Commercially:  Supplier → Job Worker

instead of:  Supplier → ABC → Job Worker

Later, GST alleges: Goods were not received by ABC.

Then: E-way-bill/documentation is deficient.

Then: Purchase is doubtful → ITC is inadmissible.

The taxpayer must break this chain with evidence:

Purchase Order

Supplier Invoice

Direct-delivery instruction

Principal's challan

E-way bill, where required

Transport/LR

Job-worker receipt

Coil/weight identification

Processing record

Wastage/scrap

Finished goods

Sale/export

The best defence is not “the goods went to our job worker”.

It is:  “Here is the complete, reconciled trail proving where the goods went and how they were used.”

3. GARMENT EXPORTERS: THE SAME RISK, MULTIPLE TIMES

10,000 metres fabric - 

Dyeing

Printing

Cutting/Stitching

Embroidery

Finishing

Export

GST scrutiny can ask:

Where is the fabric? Who received it? How much was consumed? What was the wastage? Where is the balance? How did it become exported garments?

Maintain:  Opening stock + receipts + transfers − consumption − documented wastage/scrap = closing stock

In a job-work business, quantity reconciliation is GST evidence.

4. WHAT THE DEPARTMENT MAY ALLEGE — AND HOW TO ANSWER
AllegationDefence
Goods never came to factorySection 19(2) + direct-delivery evidence
No physical receiptJob-worker acknowledgement + transport + stock
Purchase is bogusSupplier + invoice + payment + goods + processing + output
No EWBFirst establish whether EWB was legally required
EWB defectiveIdentify exact defect and its legal consequence
No challanAddress the specific Rule 45 lapse
Quantity mismatchPurchase-to-output reconciliation
Goods not returnedExamine Section 143 time limit/consequence

Critical distinction

A movement-documentation lapse does not automatically prove that the underlying purchase was fictitious.

But the taxpayer must prove the underlying transaction independently.

5. JUDICIAL SUPPORT: BOTH SIDES MATTER

Boron Rubbers India v. Union of India — Gujarat HC, 27 March 2025

The Court dealt with a job-work movement where the movement documentation existed but there was a deficiency relating to vehicle details in Part-B of the EWB.

On the facts, the lapse was treated as technical and relief was granted against the substantial detention/penalty consequences.

Lesson: A genuine movement supported by substantial documentation should not automatically be treated as tax evasion merely because of a technical EWB defect.

But do not overread this judgment.

Where basic documents and movement evidence themselves are absent, the taxpayer's position is much weaker.

The practical distinction:

Genuine goods + genuine job work + identifiable movement + technical defect

≠ No challan + no EWB + no receipt + no processing trail

6. HOW TO DEFEND A GST NOTICE

If the Department says:

“No valid EWB → purchase bogus → ITC inadmissible.”

Answer each issue separately:

i. PURCHASE

PO + invoice + supplier + payment + commercial rationale.

ii. RECEIPT

Direct-delivery instruction + transport + job-worker acknowledgement + quantity.

iii. JOB WORK

Production + consumption + wastage + scrap + output.

iv. EWB

Was it required? What exactly was defective?

v. CONSEQUENCE

Does that specific lapse legally justify ITC denial, or is it a separate movement/documentation issue?

Never allow a procedural allegation to silently become a factual finding that no goods existed.

7. THE 7-POINT CFO SOP

Before movement

  1. Identify supplier + job worker + destination
  2. Issue principal's challan
  3. Check EWB requirement
  4. Verify vehicle/destination/document details
  5. Obtain job-worker receipt
  6. Track batch/coil/roll/quantity through processing
  7. Monthly reconcile purchase → job worker → output → sale/export

Red flags requiring immediate escalation:

Missing challan | Missing EWB where required | No job-worker acknowledgement | Quantity mismatch | Unexplained wastage | Unreconciled job-worker stock | No output trail

8. THE ONE-MINUTE DEFENCE TEST

Before claiming/defending ITC on direct job-work purchases, ask:

Can we prove all five?

1. Why was the supplier asked to deliver elsewhere?

2. Did the job worker actually receive the goods?

3. Can the goods be physically/quantitatively traced?

4. Was the job work actually performed?

5. Can the finished output be linked back to the purchase?

If the answer is yes, the business has a substantially stronger factual foundation.

If the answer is no, an EWB dispute can become much larger than an EWB dispute.

THE BOTTOM LINE

Goods not entering the principal's factory does not automatically mean ITC is wrong.

GST law expressly recognises direct dispatch to a job worker.

But direct job work is not documentation-free.

The challan, e-way bill where applicable, movement trail, job-worker receipt, processing records and quantity reconciliation must tell one consistent story.

And if the Department alleges: “No EWB, therefore bogus purchase.”

the correct response is not simply:  “EWB is procedural.”

It is:  “First examine the genuine purchase, statutory direct-delivery model, actual receipt, job-work processing and complete goods trail. Then determine the precise consequence of the movement-documentation lapse under the applicable provision.”

SAVE THE FREIGHT. NEVER SAVE THE DOCUMENTATION.

In GST litigation, the strongest evidence is not where the invoice says the goods went. It is the reconciled trail showing where the goods actually went.

CARO 2020 for FY 2025-26 The Ultimate Applicability & Trigger-Point Matrix

 By CA Surekha S Ahuja

CARO does not begin with 21 clauses. It begins with one question: Does CARO apply?

CARO 2020 is issued under Section 143(11) of the Companies Act, 2013 and applies from FY 2021-22 onwards.

For FY 2025-26, the practical approach is:

APPLICABILITY → LAW → TRIGGER → THRESHOLD, IF ANY → EVIDENCE → EXCEPTION → REPORTING

The key mistake is treating CARO as a tick-box exercise or assuming every clause has a monetary threshold.

Some clauses are transaction-based, some event-based, some compliance-based, and some require auditor assessment.

1. FIRST TEST — DOES CARO APPLY?

CARO does not apply to:

CompanyPosition
Banking companyExempt
Insurance companyExempt
Section 8 companyExempt
One Person CompanyExempt
Small companyExempt
Specified qualifying private companyExempt

A Nidhi company or NBFC is not automatically exempt merely because it is a Nidhi/NBFC. Their specific CARO provisions are contained in Clause 3(xii) and Clause 3(xvi) respectively.

2. SMALL COMPANY — THE FY 2025-26 TEST

The limits were increased with effect from 1 December 2025:

ParameterLimit
Paid-up share capital≤ Rs.10 crore
Turnover≤ Rs.100 crore

The Rs.100 crore turnover test is based on turnover as per the P&L for the immediately preceding financial year. Accordingly, for FY 2025-26, the turnover considered is FY 2024-25.

The company must also satisfy the exclusions in Section 2(85), including that it is not a holding company, subsidiary company, Section 8 company or company/body corporate governed by a special Act.

In short:

Paid-up capital ≤ Rs.10 crore

AND

FY 2024-25 turnover ≤ Rs.100 crore

AND

No Section 2(85) exclusion

Small company → CARO exempt

3. PRIVATE-COMPANY EXEMPTION — ALL CONDITIONS MUST BE MET

A private company which is not a small company may still be exempt under CARO paragraph 1(2)(v).

All conditions are cumulative — AND, not OR.

ConditionRequirement
Paid-up capital + reserves & surplus≤ Rs.1 crore at balance-sheet date
Bank/FI borrowings≤ Rs.1 crore at any point during FY 2025-26
Total revenue≤ Rs.10 crore during FY 2025-26
StatusNot a holding/subsidiary of a public company

If even one condition fails → this exemption is lost.

4. IF CARO APPLIES — FIND THE TRIGGER
ClauseWhat should trigger your review?Key threshold / test
3(i)PPE/intangibles, physical verification, title deeds, revaluation, benami property10% applies to specified discrepancies/revaluation tests
3(ii)Inventory and working-capital limits10% class-wise inventory discrepancy; WC limits >Rs.5 crore
3(iii)Loans, advances, guarantees, securities>90 days overdue; also test terms, evergreening and demand/no-term loans
3(iv)Transactions covered by Sections 185/186Compliance test
3(v)Deposits / deemed depositsCompliance test
3(vi)Section 148 cost-record requirementApplicability + maintenance
3(vii)Statutory duesUndisputed dues >6 months; disputed dues separately
3(viii)Previously unrecorded income admitted/surrendered in tax proceedingsRecording in books
3(ix)BorrowingsAny default, wilful defaulter, utilisation/end-use and group-funding tests
3(x)IPO/FPO/debt instruments or private placement/preferential allotmentUtilisation + statutory compliance
3(xi)Fraud / Section 143(12) / whistle-blower complaintsNature and amount / consideration
3(xii)Nidhi companyNidhi-specific requirements
3(xiii)Related-party transactionsSections 177/188 + disclosures
3(xiv)Internal auditSection 138 applicability + reports considered
3(xv)Non-cash transactions with directors/connected personsSection 192
3(xvi)RBI/NBFC/HFC/CIC mattersRegistration / regulatory requirements
3(xvii)Cash lossesCurrent FY + immediately preceding FY
3(xviii)Auditor resignationReasons/issues considered
3(xix)Going-concern uncertaintyLiabilities existing at BS date falling due within 1 year
3(xx)Unspent CSR30 days / 6 months, depending on category
3(xxi)CARO qualifications/adverse remarks in componentsCFS reporting

5. THE NUMBERS THAT MUST NOT BE CONFUSED

NumberWhere it belongs
Rs.10 crore / Rs.100 croreSmall-company test
FY 2024-25Turnover year for FY 2025-26 small-company test
Rs.1 crore / Rs.1 crore / Rs.10 crorePrivate-company CARO exemption
10%Specific PPE/inventory/revaluation tests
Rs.5 croreWorking-capital limits — Clause 3(ii)(b)
90 daysOverdue loans — Clause 3(iii)(d)
6 monthsUndisputed statutory dues — Clause 3(vii)(a)
1 yearLiability period relevant to Clause 3(xix)
30 days / 6 monthsUnspent CSR transfers

These are not universal CARO materiality thresholds.

6. THREE CRITICAL TRAPS

90 DAYS ≠ GENERAL BORROWING DEFAULT

3(iii)(d): loan/advance overdue more than 90 days

3(ix)(a): any default in repayment of borrowings or payment of interest

6 MONTHS ≠ ALL STATUTORY DUES

3(vii)(a): undisputed dues outstanding more than six months

3(vii)(b): disputed dues — report amount and forum; no six-month test

Rs. 5 CRORE ≠ CARO APPLICABILITY

The Rs.5 crore threshold belongs only to Clause 3(ii)(b) for working-capital limits secured by current assets.

It does not determine whether CARO applies.

7. THE SIMPLE CARO WORKING-PAPER FORMULA

For every clause:

LAW → TRIGGER → THRESHOLD, IF ANY → FACTS → EVIDENCE → EXCEPTION → REPORTING

Use one simple working-paper structure:

ClauseTriggerThreshold, if anyFactsEvidenceExceptionConclusion
3(ii)(b)WC limits secured by current assets>Rs. 5 croreRs___Sanctions/statements______
3(iii)(d)Loan overdue>90 daysRs___Ageing/confirmations______
3(vii)(a)Undisputed statutory dues unpaid>6 monthsRs___Returns/challans______
3(ix)(a)Borrowing defaultNo minimum thresholdRs___Bank confirmations______
3(xvii)Cash lossCurrent + preceding FYRs___Computation______
3(xix)Material uncertaintyLiabilities due within 1 yearRs___Cash flow/ageing______

THE BOTTOM LINE

CARO is not a 21-clause tick-box exercise.

For FY 2025-26:

FIRST — Does CARO apply?
SECOND — What triggers the clause?
THIRD — Is there a prescribed threshold?
FOURTH — What does the evidence establish?
FINALLY — What must the auditor report?

The real CARO discipline is not “Applicable / Not Applicable”. It is “Why applicable, what triggered it, what evidence supports it, and what exactly has to be reported?”

That is the CARO decision matrix an audit team can actually use.